This resource is a ready-to-use template for establishing DCAA-compliant timekeeping and accounting policies that government contractors need to document and satisfy federal audit requirements. Many business professionals entering government sales lack the detailed internal procedures required for DCAA compliance, particularly regarding accurate time tracking, cost allocation, and employee accountability measures that auditors scrutinize during contract reviews. The RSM Federal Sales Training Center provides this template to help contractors implement the structured policies and procedures that demonstrate compliance with Defense Contract Audit Agency standards before an actual audit takes place.

The resource defines critical categories including direct labor, indirect costs, business development activities, and overhead charges while establishing clear responsibilities for employees, supervisors, and payroll personnel. You’ll discover detailed procedures for daily timesheet completion, correction protocols, travel time recording, and the separation of billable versus non-billable activities that DCAA auditors examine. Furthermore, this template includes disciplinary policies and specific language for cost mischarging prevention that protects both contractors and the government from fraudulent billing practices.

Companies that implement these DCAA timekeeping strategies position themselves to win government contracts by demonstrating the financial controls and audit readiness that federal agencies demand from their contractors. This template eliminates the guesswork in policy development by providing standardized language, procedural frameworks, and accountability measures that satisfy regulatory requirements while protecting contractors from costly audit findings and potential legal issues in the competitive government sales marketplace. RSM Federal does not provide legal advice. Consult your attorney once you draft your policies.